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E-Tendering Process

Advantages of the E-Tendering System

Promptness

The e-tendering process is much more efficient than traditional bidding. In this online exercise, the scope of manual paperwork and correspondence is decimated. As a result, the process is carried out within a stipulated timeframe.

Transparency

From the publishing of advertisements to submission of bidding values, all steps of the bidding process are accomplished online. Since the entire details of issued tenders remain in the public domain no room is left for any malpractice.

Fair Competition

E-tendering being a transparent exercise, competitiveness is maintained among the bidders. Consequently, only the most suitable bidder wins the tender.

Less Expenditure

E-tendering eliminates the scope of unhealthy inducements; bidders give absolute priority to bidding values, resulting in lower quotes. It automatically cuts down the project estimation capital as compared to traditional tendering.

Fast Project Delivery

As the e-bidding process consumes less time, the project work gets initiated early, resulting in fast completion. This creates a positive business ecosystem.

Easy to Shortlist

In the e-tendering system, the details of all bidders are visible online to the tender issuers. The profiles and quotes of all the bidders can be compared easily in one place without assorting a bundle of documents.

International Tenders

The e-tendering process eliminates the barriers of borders and opens a global spectrum of tenders. Through different e-tender portals, bidders get to know about all the tenders issued worldwide.

Eco-friendly

The e-bidding process is an absolute online exercise that limits the usage of paper. It is an endeavour towards a paper-free world. The trend of digital tendering will let us achieve a lower carbon footprint to save our Mother Earth.

The e-Procurement System — also called the Electronic Government Procurement (E-GP) System — is the use of Information and Communications Technology (especially the internet) by governments in conducting their procurement relationships with suppliers for the acquisition of goods, works and consultancy services required by the public sector.

How Does It Solve Existing Challenges?

• Eliminates some manual processes — e.g. Tendering, Bidding and Notification may be undertaken electronically
• Centralised storage of bidding information, reducing paper usage and movement
• Eliminates or reduces costly vendor visits to procuring entities
• Geographical boundaries are eliminated

Benefits of E-GP

• Reduces cost to bidders
• Greater transparency through automated publication of tenders and contract awards
• Makes it easier to monitor compliance
• Allows integration with other stakeholder systems
• Easier management of framework agreements
• Easy generation and sharing of management reports
• Simplifies the publication of information to bidders, suppliers and the general public

E-GP System Modules

• E-Tendering  • E-Notification  • E-Registration  • E-Evaluation/Awarding  • E-Awarding  • E-Contract Management

E-Tendering

Online process that manages the tendering lifecycle from advertisement of the notice to issuing of an award of contract.

E-Notification

A public procurement information portal that facilitates the publication of contract notices, awards, procurement plans, tenders etc. by Procuring Entities. This information is then available for use by civil society and other stakeholders.

E-Registration

The e-registration module provides a single interface for registration of all bidders, Procuring Entities, committees, oversight agencies and all other stakeholders who intend to use the e-GP system. All bidders must be registered to participate in bidding opportunities.

E-Evaluation / Awarding

This module allows for online submission of bidding documents and automates the evaluation process. The system shall have a facility to recommend evaluation results as stated in the Public Procurement Act and Regulations, and will also facilitate the Notification of Awards (NOA).

E-Contract Management

A dynamic subsystem of e-GP that establishes, manages and monitors contracts, collates bid history, monitors performance against agreed SLAs and KPIs, and alerts buyers to key events such as contract renewal dates.